To Submit an Abstract

The abstract should include only essential details and should state the main results or conclusions of the paper.   Phrases such as "will be discussed" and "are presented" should be avoided.  Please be sure your abstract is clear, concise and error-free.  We will not second guess the author(s) by attempting to correct errors in grammar, spelling or content.

Abstracts are required for both oral presentations and posters.  The normal time allowed for oral presentations is 15 minutes, including time for questions and discussion.   Posters must fit a space of 3 feet by 4 feet (maximum).

Follow the format of the sample abstract provided.

  • Limit the length of your abstract to 250 words.
  • In the title, list authors, followed by addresses.
  • If more than one author, separate addresses with semicolons.
  • Link authors with addresses (using initials) to avoid ambiguity if necessary.
  • At the end of the file or message, indicate the following:
    1)  Name of author presenting the paper or attending the poster session.
    2)  Daytime phone number, fax number, and e-mail address of presenting author.
    3)  Oral presentation or poster.
    4)  Audio visual equipment required.

The deadline for abstract submission is May 1, 1999.
        The SPNHC99 Local Organizing Committee extended the deadline for abstract submission from April 1, 1999 to May 1, 1999.

Abstracts may be submitted by:

  1. E-mail:  Send abstract in the body of your e-mail (not as an attachment) to David von Endt: dve@scmre.si.edu.  Please include in the subject line "Abstract submission, SPNHC99".  If you do not receive an acknowledgement within one week, please re-submit.
  2. Postal Service:  send a hard copy printout and disk (WordPerfect 6.0 or higher version or Word for Windows) to:

David von Endt, SPNHC99
Smithsonian Center for Materials Research & Education
Museum Support Center
4210 Silver Hill Road
Suitland, MD 20746  USA

Note:  As per the amendment made to the by-laws at the 1997 AGM, if there is a greater number of abstracts submitted than presentation time available, the conference committee may choose to run concurrent paper sessions, or adjudicate submissions.


Sample Abstract

The National Museum of the American Indian Begins to Move Its Collection: A Report on the First Stages
Kaplan, Emily
The National Museum of the American Indian, Research Branch, 3401 Bruckner Blvd., Bronx, NY 10461, USA

The National Museum of the American Indian is one of the largest native American collections in the world,  comprised of one million objects representing indigenous people from the entire Western Hemisphere.  The museum, formerly a private collection, has been part of the Smithsonian Institution since 1989.  The collection is currently housed in a severely overcrowded, deteriorating building in the Bronx, NY.   A new collections storage, conservation, and research facility known as the Cultural Resources Center is under construction on Smithsonian property in Suitland, Maryland, not far from the U.S. National Mall in Washington, D.C. where a new NMAI museum will be built.
The transfer of the collections from New York to Suitland is scheduled to begin in 1999 and be completed within five years.  This presentation summarizes pre-move activities, focusing particularly on the results of a recently completed Pilot Move in which 16,450 archaeological objects from a discreet portion of the collection were moved by museum staff to off-site storage.  The Pilot Move was designed as a way to work out strategies for data tracking, conservation, packing methods and materials, digital imaging, and staffing in order to make an informed plan for the move of the entire collection and as a way to make necessary space available for the first of several staging areas for the move of the rest of the collection.

1.  Emily Kaplan
2.  Phone: (111) 222-3333     Fax: (111) 222-3334      E-mail: xxx@somewhere.com
3.  Oral Presentation
4.  AV Needs: slide projector, overhead projector, etc.