USING MOBILE TECHNOLOGY FOR CONTRACTING OPPORTUNITIES
For Vendors of Mobile Products and Services
Suppliers of mobile products and services are invited to register in the Smithsonian Institution Supplier Diversity Program Small Business Database in order to be identified as interested in working with the Smithsonian on its mobile initiatives. This database is searchable by all SI staff and can be used tolocate vendors that have expressed their interest in working with the Institution. Mobile programs will play a major role in the future of the Smithsonian, and it is in our best interest to keep small and minority businesses engaged wherever possible.
In fact, Smithsonian policy requires all procurements $100,000 or less to be set aside exclusively for small businesses, unless there is a compelling reason for opening competition to other than small businesses. SI Mobile aims to continue the Institution’s good work by including small businesses in its efforts to accomplish the Smithsonian’s mission in the new technologyarena.
Information for vendors of mobile computing and communications products and services:
You can add your business to the registry online at the Supplier Diversity Program Small Business Database . When you register, you will be asked to choose the North American Industry Classification System (NAICS) codes that best describe your activities. SI staff can then search the database using relevant codes to find the kind ofvendors they need.
What NAICS code(s) should I use?
We have identified the following NAICS codes as being most likely to cover the kinds of work that will be required for mobile projects at the Smithsonian. The text in italics following the standard definition contains examples of likely mobile project needs. These interpretations are meant to be indicative of, but not comprehensive for the kinds of work that can be described by each code.Feel free to suggest alternative codes by emailing Nancy Proctor, Rudy Watley, or the OCon Help Desk . .
1. 541511 Custom Computer Programming Services: This U.S. industry comprises establishments primarily engaged in writing, modifying, testing, and supporting software to meet the needs of a particular customer. – For mobile website and application development, including content management systems and supporting code-basedsystems.
2. 541512 Computer Systems Design Services: This U.S. industry comprises establishments primarily engaged in planning and designing computer systems that integratecomputer hardware, software, and communication technologies. The hardware and software components of the system may be provided by this establishment or company as part of integrated services or may be provided by third parties or vendors.These establishments often install the system and train and support users of the system. – For solutions requiring the integration of software and hardware, e.g. turn-keyprovision of mobile devices with the program and/or content to be played onthem by visitors to a museum.
3. 518210 Data Processing, Hosting, and Related Services: This industry comprises establishments primarily engaged in providing infrastructure for hosting or data processing services. These establishments may provide specialized hosting activities, such as web hosting, streaming services or application hosting; provide application service provisioning; or may provide general time-share mainframe facilities to clients. Data processing establishments provide complete processing and specialized reports from data supplied by clients or provide automated dataprocessing and data entry services. – For SaaS (Software as a Service) solutions, e.g. licensing use of a WYSIWYG platform to author an application, or cloud hosting of mobile datasets and content. Geocoding and similar data conversion services could also be included here.
4. 334220 Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing: This industry comprises establishments primarily engaged in manufacturing radio and television broadcast and wireless communications equipment. Examples ofproducts made by these establishments are: transmitting and receiving antennas, cable television equipment, GPS equipment, pagers, cellular phones, mobile communications equipment, and radio and television studio and broadcasting equipment. – Forsupply of mobile devices, e.g. Smartphones, iPod Touches, or ‘traditional’ museum audio tour and group (radio) touring systems for use in the museum or outdoors, and the infrastructure they require (access points, networking equipment, etc.).
5. 517210: Wireless Telecommunications Carriers (except Satellite): This industry comprises establishments engaged in operating and maintaining switching and transmission facilities to provide communications via the airwaves. Establishments in this industry have spectrum licenses and provide services using that spectrum, such as cellular phone services, paging services, wireless Internet access, and wireless video services. – For supply of wireless and cellular network solutions, including Wifi services and mobile telcomms.
6. 517911: Telecommunications Resellers: This U.S. industry comprises establishments engaged in purchasing access and network capacity from owners and operators of telecommunications networks and reselling wired and wireless telecommunications services (except satellite) to businesses and households. Establishments inthis industry resell telecommunications; they do not operate transmission facilities and infrastructure. Mobile virtual network operators (MVNOs) areincluded in this industry. – For the supply of mobile virtual networks and related services.
7. 711510: Independent Artists, Writers, and Performers: This industry comprises independent (i.e., freelance) individuals primarily engaged in performing in artistic productions, in creating artistic and cultural works or productions, or in providing technical expertise necessary for these productions. - For content production-related activities, i.e .freelance script-writers, photographers, videographers, audio engineers, voice talent, actors, designers, production companies, etc.
What is a “small business”?
A “small business” is defined as an independently owned and operated concern that is not dominant in its field and that can qualify under small business size criteria established by the Small Business Administration (SBA) in 48 CFR 19.001. The definition of a small business varies by industry (e.g. airplane manufacturers naturally have higher turn-over’s than web developers) , based on either dollar volume (average annual receipts for the preceding three fiscal years) or number of employees. If a vendor's annual revenues for the last three years averaged under $5 million, this may confirm that it is a small business. You can find the maximum thresholds for mobile suppliers to be defined as “small businesses” in the cited NAICS codes in the Table of Small Business Size Standards.
Further definitions of different kinds of businesses that the Smithsonian seeks to work with in order to ensure supplier diversity can be found in the handbook, Let's Do Business With The Smithsonian.
What is SI’s policy on competing contracts?
It is the Smithsonian’s policy that, to the maximum extent practicable, and within the context of the Smithsonian’s contracting needs, small businesses and small disadvantaged businesses be provided opportunities to compete for and be awarded SI procurements and contracts for which they qualify and are able to meet performance requirements. SI established the Supplier Diversity Program (SDP) to ensure diverse sources obtain opportunities in SI’s procurements. SI procurement officials are encouraged to keep the following key points in mind as they obtain goods and services for the Institution. These suggestions and others are available for your review in the Smithsonian Institution SDP Handbook.
· The Smithsonian requires that all purchases and contracts under $100,000 be reserved exclusively for small and disadvantaged businesses unless a justification for considering large and small businesses is supplied.
· Purchases under $100,000 require at least three competitive bids;
· Purchases between $3,000 and $10,000 can be contracted directly with a “single source” if the purchase is made from a supplier diversity program small business and the price is determined to be reasonable.
What are the Smithsonian’s objectives in working with small businesses?
Supplier Diversity is one of the Secretary’s strategic plan priorities. Each Smithsonian manager, supervisor, and employee involved in the procurement process has a Supplier Diversity performance element and standard to assist them in meeting this priority. The Supplier Diversity Program increases the Smithsonian’s ability to meet its mission related goals, and strengthens the business of the Smithsonian by:
· Achieving higher quality through multiple sources.
· I ncreasing diversity of thought and creativity.
· Inviting public involvement in Smithsonian activities.
· Broadening our knowledge base.
· Obtaining better prices through competition.
Where can I go for more information or help?
If you have any questions about this information request please contact Nancy Proctor for SI mobile questions, Rudy Watley for supplier diversity, small business questions, or the OCon Help Desk, for purchasing and contracting questions. You can find out more about the Smithsonian's mobile initiatives at the Smithsonian Mobile and Social Media page and the Smithsonian Mobile Wiki page.