PREVENTIVE CARE COURSE MATERIAL
Preservation: Identifying Problems and Solutions Facing Paper-Based Collections
(Updated 2/25/00)
B. SOLUTIONS (Graphic) (Mandarin - Graphic; Text [this needs a Chinese software program to view properly]) (Mongolian - Graphic)(Urdu - Graphic)(Portuguese - Graphic)(Shona - Graphic)
Introduction : Developing Solutions
AIC's Introduction to care of works on paper1. Preservation management: planning and administration (Examples of mission statements)
- Assessments (nature of collections, materials, surveys; surveys on collections, risk, housing, treatment, etc.)
Examples:
a. Survey forms for preservation prioritization of multiple collections
(worksheet, summary form, Calipr for libraries)
b. Computerized random sampling for condition and housing of single collections
c. Check-list form for condition of multiple items
d. Condition and treatment proposal form - Policy (Columbia University, NMAH Archives Center)
- Standards and practice (ethics, standards for photographs)
- Processing and storage resources (graphic)
- Research and conservation resources
AIC definitions - Personnel resources
- Financial resources and marketing
Sources
Fund raising - Other topics and examples
Case Study: Angels Project to Save the Dinosaurs
Characterizing & Preserving Paper-Based Artifacts in the Digital Age
Identification of documents based on stylistic, historical and scientific analysis
Model of a 5 year plan (Archives Association)
Preventive care initiatives - References
Documentation
Suppliers
Conserve O Grams
Funding
Internet resources
Special media
Security
Health and Safety
Information Surveys
Additional References
2. Preservation duplication/reformatting
- Preservation photocopying (LC, vendors)
- Preservation photography
- Preservation negatives
- Preservation color transparencies
- Preservation microfilming
- Preservation digitization
- Cool/cold storage
- Other topics and examples
Selection criteria
Preservation processing (graphic)
Duplication formats
Document substrates, media, and formats
Document types
Media types (1) (2)
Deterioration terms
Deterioration actions
Enclosure selection (options checklist)
Enclosure supply list
History of paper time line
Definition of original and duplicate formats
Guidelines for preservation duplication - References
Reprographics
Microfilming
Photo duplication
Digitization
Preservation & digitization: The O.C. Marsh dinosaur illustrations
Cool/cold storage
3. Environmental control (General information: LC, HFMGV, MNHS, General)
- Light
- Temperature
- Relative humidity
- Integrated pest management
- Pollution control
- Storage (enclosures, folders, containers, furniture)
- Disaster preparedness (General information); (graphic); (Worksheet for Outlining a Disaster Plan)
- Exhibition and display
- Other topics and examples
Guidelines for light levels for display
Guidelines for housing and environmental options for display
Guidelines for housing and environment options for storage
Sealed package design, photo corners, hinging, book bands
Guidelines for unframing and framing procedures
Guidelines for display installation and dismantling
Guidelines for researchers -
References
Disasters: Tsai, Fei-Wen, and Dianne van der Reyden. "Disaster Preparedness - Prevention, Response and Recovery Procedures for Water-Based Emergencies: Paper-Based and Magnetic Media Materials," Preprints and postprints of The Symposium on the Conservation and Preservation of Cultural Properties, Taiwan, 1996, pp. 462-498.
Disaster prevention and recovery; SIA; NEDCC; AIC; LC [graphic], LC publications online
Disaster Primer in English
Integrated pest management
Integrated pest management check list
Mold
Supply vendors
Environmental monitoring, etc.
4. Collections maintenance (processing graphic)
- Housing (options checklist, procedures, graphic of non-adhesive housing systems)
General Examples:
Polyester film pockets
Polyester film l-weld
Window matting (LC graphic)
Acid-free folder
Acid-free four flap enclosure
Alkaline document box for vertical storage
Alkaline print box for flat storage
Specific Examples:
Photograph housing (IFLA), cold storage (NARA)
Records and tapes (LC)
Cylinder recordings (LC)
Motion picture film (LC)
Shelving bound volumes (NARA) - Handling (graphic of fastener removal, surface cleaning, and humidification and flattening options), Holdings maintenance procedures, NMAH Archives
- Other topics and examples
Factors to consider before starting collection maintenance
Preparation of work area, materials and supplies
Housing descriptions (graphic)
Preservation do's and don'ts checklist
Collection maintenance procedures
Correlation among document size, container, and duplication options
Example of processing steps (graphic)
Example of condition problems - References
Collections care for paper, books, leather, photographs, sound recordings, etc.: LC, AIC, HFMGV, MNHS, General, Tips
Holdings maintenance procedures
Commercial services, Articles
5. Conservation treatment (graphic of treatment categories) (graphic of laboratory floor plan) (general)
- Surface cleaning
- Accretion removal
- Cleaning, neutralizing, resizing
- Mending
- Lining
- Humidifying and flattening
- Other topics and examples
Lab and supplies layouts
Batch treatments - References
NEDCC
CCI
AIC-BPG
MNHS
Library binding
Mass deacidification
6. Preservation research (graphic of analytical techniques)
- Imaging techniques
- Magnification
- Microscopy
- Elemental analysis
- Properties measurement (ASTM Standards , TAPPI, ANSI)
- Other topics and examples
Research design
Tracing and pigment coated paper characterizations
Some procedures for sampling and identifying fibers and adhesives using microchemical spot testing - References (General)
Scientific Tools at a Glance
LC publications online
Book and Paper Group
AIC
ASTM
Forest Products Links
Institute of Paper Science and Technology
National Paperbox Association
Miscellaneous articles
- Preservation management
- Preservation duplication
- Environmental control
- Collections maintenance
- Conservation treatment
- Preservation research
- Preservation training
- References
Preservation Principles for Paper-Based Collections: Fundamentals and future directions in a digital world (ICCROM/SCMRE course); Course calendar (see 28 June - 6 August 1999)
RELACT Orientation Information
National Center for Preservation Technology and Training (NCPTT)
Education and training programs
Examples of library & archives preservation syllabi
Preventive Conservation Strategies for Paper-Based Collections
Characterizing & Preserving Paper-Based Artifacts in the Digital Age
Internet-based Multidisciplinary Science Curriculum
IT training
For more information, please contact Dianne van der Reyden, Senior Paper Conservator, SCMRE.
- Assessments (nature of collections, materials, surveys; surveys on collections, risk, housing, treatment, etc.)