Career Opportunities

Join a team of fundraising professionals across the Institution working to chart the future of the Smithsonian.

Office of Advancement: Career Opportunities

Resumes are only accepted in applications for listed positions. Please send a cover letter and resume to oastaffing@si.edu. Specify the position title for which you are applying in the subject line.

Open Positions

Membership Production Support Specialist / Grade: IS-11 / Location: DC / Open to All / Closing: January 30

Come join a team of dedicated staff at an exceptional time in Smithsonian history, as the Institution implements a new comprehensive strategic plan, expands the programming, educational, and scholarly activity of its museums and research centers, and undertakes its very first Institution-wide fundraising campaign. 

In planning for the campaign, the Smithsonian is building a model fundraising organization, one that will meet the growing needs of this unique organization and offer excellent professional opportunities. This position offers exciting opportunities for the successful candidate to make a significant impact on the future of the Smithsonian.  There is no better time to join this amazing Institution. This position is a temporary position, funded for one year. This is an excellent opportunity to join Smithsonian Advancement, demonstrate your talents and abilities, learn and grow, with potential for a permanent position.

The Membership Production Support Specialist works in the Office of Advancement for the Smithsonian Institution. This position delivers production support services for Friends of the Smithsonian and other membership and donor programs in accordance with the production schedule and fulfills ad hoc requests for information. This position performs the following activities:

  • Runs production jobs to produce data for direct mail telemarketing and online campaigns for renewals, appeals, acquisition and lapsed reactivation and regularly scheduled reports, data extracts and uploads
  • Verifies output and record counts to ensure accuracy, documents results in job logs and maintains up-to-date operational instructions
  • Troubleshoots, diagnoses and resolves problems with production jobs
  • Responds to ad hoc requests from Friends of the Smithsonian and other membership and donor programs by utilizing existing reports and utilities, making modifications to existing reports or by writing new SQL or Cognos queries. Formats results to facilitate use by requestors
  • Provides informal instruction and assistance to Friends of Smithsonian and other membership and donor programs in understanding productin extracts, ad hoc request results and using the membership portion of the Pan-Institutional Database for Advancement (PANDA).

The position requires the ability to thrive in a fast-paced environment, while meeting deadlines with complete and accurate data.

Successful candidates will have:

  • Comprehensive knowledge of Microsoft Office tools (Outlook, Excel, Access, Notepad, Word, PowerPoint), including the ability to develop and maintain complex Excel spreadsheets with pivot tables, data from multiple sources with clear and effective presentation; translate data formats; import and export between Excel and Access; develop data for and perform mail merges in Word.
  • Knowledge of SQL
  • Strong oral and written communication skills
  • Demonstrated organizational skills and the ability to manage multiple priorities simultaneously
  • Bachelor’s degree is required
  • Three to five years related experience
  • Experience with membership, fundraising or non-profit organization and database preferred

The Office of Advancement oversees and guides the fundraising efforts of the entire Smithsonian and is home to the central advancement organization for the Institution. In addition to raising significant support for a variety of Smithsonian initiatives, the Office of Advancement provides support services to advancement offices across the Institution.  The office engages with staff throughout the Smithsonian in accomplishing their goals.

The Smithsonian Institution is a unique complex of 19 museums and galleries, the National Zoological Park, and nine research centers.  The Smithsonian is a national and world treasure and is dedicated to its founding mission, “the increase and diffusion of knowledge.”  Its exhibitions, programs, collections, and outreach touch the lives of millions of Americans every year, as well as many who visit us from abroad. 

The Smithsonian Institution offers a competitive salary and a comprehensive package of benefits. Interested candidates should submit their resumes and a cover letter to oastaffing@si.edu by January 30, 2015.  

The Smithsonian Institution is an equal opportunity, affirmative action employer. Candidates of all backgrounds are encouraged to apply.