Career Opportunities

Join a team of fundraising professionals across the Institution working to chart the future of the Smithsonian.

Office of Advancement: Career Opportunities

Resumes are only accepted in applications for listed positions. Please send a cover letter and resume to oastaffing@si.edu. Specify the position title for which you are applying in the subject line.

Open Positions

Advancement Assistant / Grade: IS-7 / Location: DC / Open to All

Come join a team of dedicated staff at an exceptional time in Smithsonian history, as the Institution implements a new comprehensive strategic plan, expands the programming, educational, and scholarly activity of its museums and research centers, and undertakes its very first Institution-wide fundraising campaign. 

In planning for the campaign, the Smithsonian is building a model fundraising organization, one that will meet the growing needs of this unique organization and offer excellent professional opportunities.  This position offers exciting opportunities for the successful candidate to make a significant impact on the future of the Smithsonian.  There is no better time to join this amazing Institution.

The Advancement Assistant works in the Office of Advancement for the Smithsonian Institution and provides technical and administrative support. This position will assist with a full range of administrative and advancement functions including calendar management, meeting coordination and support, travel preparation, processing procurement requests, creating spreadsheets, templates, documents and tools, managing mailings, assisting with tour itineraries, facilitating donor services and general administrative support.

Qualified candidates will successfully demonstrate strong communications skills, an ability to successfully manage multiple deadlines, superior organization skills, and a thirst for learning. Experience in a large, complex non-profit organization preferred.

The Office of Advancement oversees and guides the fundraising efforts of the entire Smithsonian and is home to the central advancement organization for the Institution. In addition to raising significant support for a variety of Smithsonian initiatives, the Office of Advancement provides support services to advancement offices across the Institution.  The office engages with staff throughout the Smithsonian in accomplishing their goals.

The Smithsonian Institution is a unique complex of 19 museums and galleries, the National Zoological Park, and nine research centers.  The Smithsonian is a national and world treasure and is dedicated to its founding mission, “the increase and diffusion of knowledge.”  Its exhibitions, programs, collections, and outreach touch the lives of millions of Americans every year, as well as many who visit us from abroad. 

DOWNLOAD THE DESCRIPTION

The Smithsonian Institution offers a competitive salary and a comprehensive package of benefits. Interested candidates should submit their resumes and a cover letter to oastaffing@si.edu by December 26, 2014.

The Smithsonian Institution is an equal opportunity, affirmative action employer. Candidates of all backgrounds are encouraged to apply.

Assistant Director of Advancement, National Museum of the American Indian / Grade: IS-14 / Location: New York, NY / Open to All

Come join a team of dedicated staff at an exceptional time in Smithsonian history, as the Institution advances a new comprehensive strategic plan, expands the programming, educational, and scholarly activity of its museums and research centers, and builds its very first Institution-wide fundraising campaign.  In planning for the campaign, the Smithsonian is building a model fundraising organization, one that will meet the growing needs of this unique organization and offer excellent professional opportunities.   There is no better time to join this amazing Institution.

The National Museum of the American Indian – New York (NMAI-NY), located in Lower Manhattan, seeks an experienced and dynamic candidate to serve as the Assistant Director of Advancement.  This is an exceptional opportunity for an energetic professional with strong frontline fundraising skills to play a key role in building private support for educational and outreach activities, research, and endowment needs at the institute.  The Assistant Director of Advancement will oversee and coordinate the work of the museum’s fundraising staff located at the NMAI-NY, and will plan, establish and lead fundraising initiatives for the NMAI. The position will serve as the senior fundraising authority at the NMAI-NY, will craft donor cultivation and solicitation plans, and will collaborate with other museum staff on ways to enhance donor relations. The position will also serve as a primary liaison with the New York Board of Directors - conducting all annual solicitations and outlining strategies for any special gift initiatives, participating in designing meeting agendas, and supporting both the cultivation and governance committees.

The successful candidate will possess strong leadership and communications skills, and a track record in building relationships across a spectrum of individual, foundation and corporate donors to achieve aggressive fundraising goals. The position reports to the NMAI’s Associate Director for Advancement as a key member of the NMAI management team and liaison to the central Smithsonian Office of Advancement.  A minimum of six years of experience in major gift fundraising to include principle or leadership giving is required. 

Established in 1989, through an Act of Congress, the Smithsonian’s National Museum of the American Indian is an institution of living cultures dedicated to advancing knowledge and understanding of the life, languages, literature, history and arts of the Native peoples of the Western Hemisphere. The National Museum of the American Indian is comprised of two premier centers for exhibitions and public programs— a museum in Washington, D.C., on the National Mall, and a second museum in Lower Manhattan in New York City. The museum also has a collections, research and conservation facility, the Cultural Resources Center, which is located in Suitland, Maryland. The three state-of-the-art facilities of the National Museum of the American Indian make it a leading museum about Native peoples of the Western Hemisphere and a popular cultural destination.

The Smithsonian Institution is a unique complex of 19 museums and galleries, the National Zoological Park, and nine research centers.  The Smithsonian is a national and world treasure and is dedicated to its founding mission, “the increase and diffusion of knowledge.”  Its exhibitions, programs, collections, and outreach touch the lives of millions of Americans every year, as well as many who visit us from abroad. 

DOWNLOAD THE DESCRIPTION

The Smithsonian Institution offers a competitive salary and a comprehensive package of benefits. Interested candidates should submit their resumes and a cover letter to oastaffing@si.edu by January 9, 2015.   

The Smithsonian Institution is an equal opportunity, affirmative action employer. Candidates of all backgrounds are encouraged to apply.

Advancement Program Specialist, National Zoological Park and Smithsonian Conservation Biology Institute / Grade: 11 / Location: DC / Open to All

Come join a team of dedicated staff at an exceptional time in Smithsonian history, as the Institution implements a new comprehensive strategic plan, expands the programming, educational, and scholarly activity of its museums and research centers, and undertakes its very first Institution-wide fundraising campaign. 

The Smithsonian is building a model fundraising organization, one that will meet the growing needs of this unique organization and offer excellent professional opportunities. This position offers exciting opportunities for the successful candidate to make a significant impact on the future of the Smithsonian. There is no better time to join this amazing Institution.

The Smithsonian’s National Zoological Park (NZP) and Conservation Biology Institute (SCBI) is seeking an Advancement Specialist with a passion for conservation and an interest in helping to save some of the world’s most endangered and beloved species. The Advancement Office is located in the heart of the Zoo, providing an opportunity to work collaboratively with animal keepers, scientists and conservationists who are world leaders in their respective fields.

The Advancement Specialist is responsible for:

  • Assisting in fundraising efforts associated with corporations and foundations, including participating in donor meetings, suggesting strategies, and preparing and tracking written and oral communications.
  • Stewarding corporate and foundation donors, including preparing acknowledgements, recognizing donors as appropriate, preparing narrative and financial stewardship reports, and conducting follow-up cultivation to increase future giving.
  • Supporting proposal submission of science and research staff, including communicating funding opportunities, coordinating meetings with staff, assisting with written proposals and tracking all activity.
  • Conducting corporate and foundation prospect research and management, assisting with prospect identification, cultivation strategy and donor pipeline development.

Serving as a liaison on institutional relations matters with the Friends of the National Zoo, central Office of Advancement, Office of Sponsored Projects, and other units, recording proposals submitted and tracking fundraising activities and goals.

Successful candidates will have:

  • Experience working with corporate and foundation donors, including, but not limited to proposal writing, prospect research, donor relations and stewardship and volunteer management.
  • Understanding of corporate philanthropy and sponsorship, including ability to create proposals that are compelling for a corporate audience.
  • Strong writing skills, including demonstrated success in foundation proposal writing.
  • The ability to translate technical ideas into language easily comprehensible to non-specialists.
  • The ability to take initiative and ownership of projects and work with minimal direction and supervision is critical. 
  • Creative, pro-active attitude.
  • Candidates should display strong interpersonal skills and an engaging manner.

The Smithsonian Institution is a unique complex of 19 museums and galleries, the National Zoological Park, and nine research centers. The Smithsonian is a national and world treasure and is dedicated to its founding mission, “the increase and diffusion of knowledge.”  Its exhibitions, programs, collections, and outreach touch the lives of millions of Americans every year, as well as many who visit us from abroad. 

DOWNLOAD THE DESCRIPTION

The Smithsonian Institution offers a competitive salary and a comprehensive package of benefits. Interested candidates should submit their resumes and a cover letter to oastaffing@si.edu by December 19, 2014.

The Smithsonian Institution is an equal opportunity, affirmative action employer.  Candidates of all backgrounds are encouraged to apply.

Advancement Communications Specialist, National Portrait Gallery / Grade: IS-11 / Location: DC / Open to All

The National Portrait Gallery tells the story of America by portraying the people who shape the nation’s history, development and culture.  Through its permanent collection of 23,000 portraits, an active calendar of changing exhibitions, and engaging educational programs for audiences of all ages, the museum explores the diversity of the American people and works to expand the boundaries of portraiture.  The Portrait Gallery is in the midst of a $25 million fundraising campaign and has created the new position of Advancement Communications Specialist to support this goal.    

The National Portrait Gallery is seeking a talented writer with an eye for design to serve as project manager, principal writer, designer, and editor for a wide variety of communications that focus on donor engagement, solicitation, and stewardship.  These will include:  major gift proposals, stewardship reports (both narrative and financial), case statements, project summaries (including budgets), letters on behalf of the Director, event invitations, remarks for events, briefings, brochures, presentations, and website content updates. 

Reporting to the Director of Advancement, the Advancement Communications Specialist will support the Director of the National Portrait Gallery, the Director of Advancement, two major gift officers, and the Board of Commissioners. 

Duties:

  • Research, write, and design materials in support of fundraising priorities, managing them from inception through delivery
  • Maintain a clear understanding of advancement goals, strategies, and messages, and articulate this information appropriate and effectively
  • Independently incorporate changes, comments, and critiques from multiple reviewers using exceptional writing and editing skills
  • Collaborate with colleagues in Public Affairs to plan and implement communications that uphold NPG messaging, tone, and brand guidelines
  • Assist curators, historians, and other professional staff with their proposal submissions, both for external and internal funding, and track all activity
  • Write remarks for the Director and other museum leaders to deliver at a wide variety of donor events and speaking engagements
  • Staff museum executives and volunteer leadership by writing briefings, talking points, and follow-up letters
  • In collaboration with gift officers, develop and execute a stewardship plan for major donors
  • Maintain a small portfolio of at least 25 foundations and, in collaboration with the Director of Advancement, close at least 6 gifts per year of 5-6 figures each
  • Prepare Board books and other communications for the Board of Commissioners
  • Manage multiple projects simultaneously, and turn around projects on tight deadlines (often within one business day)

Successful candidates will have:

  • Bachelor’s degree, preferably in English, Writing, or Marketing
  • Experience writing materials in support of fundraising
  • Superior communication skills, both oral and written
  • Ability to easily change writing styles to fit the author, audience and voice of the piece
  • Ability to translate complex ideas into language easily comprehensible to non-specialists
  • Knowledge of fundraising strategies, principles, and techniques
  • Ability to take ownership of projects and work with minimal direction and supervision
  • Understanding of and dedication to the mission of the National Portrait Gallery

DOWNLOAD THE DESCRIPTION

The Smithsonian Institution offers a competitive salary and a comprehensive package of benefits. Interested candidates should submit their resumes and a cover letter to oastaffing@si.edu by December 26, 2014.

The Smithsonian Institution is a unique complex of 19 museums and galleries, the National Zoological Park, and nine research centers. The Smithsonian is a national and world treasure and is dedicated to its founding mission, “the increase and diffusion of knowledge.”  Its exhibitions, programs, collections, and outreach touch the lives of millions of Americans every year, as well as many who visit us from abroad. 

The Smithsonian Institution is an equal opportunity, affirmative action employer.  Candidates of all backgrounds are encouraged to apply.

Philanthropy Initiative Coordinator, National Museum of American History / Grade: IS-11 / Location: DC / Open to All

The Star-Spangled Banner, Abraham Lincoln’s pocket watch, Ben Franklin’s suit, the Ruby Slippers—these are just a few of the three million objects collected and cared-for by the Smithsonian’s National Museum of American History (NMAH).  Through incomparable collections, rigorous research, and dynamic public outreach, NMAH explores the infinite richness and complexity of our nation’s history. 
 

The National Museum of American History is working on a grant-funded project which will combine exhibition and programmatic elements to explore the history of philanthropy in America and the impact of philanthropy both in America and around the world.  The Development Office of the Museum is seeking qualified candidates to serve as the program manager for this new initiative. 

The incumbent will plan all aspects of a 5-year, annual program event as well as develop and maintain an active online presence for the program and its related curatorial and collecting initiatives. The annual program event may be in the form of lecture, symposia, panel discussions or some combination thereof. In addition, the incumbent will provide administrative support on an as-needed basis for curatorial collecting initiatives from noted philanthropists. The Manager of the Philanthropy Initiative will be responsible for completing all reporting requirements associated with this grant-funded program and for managing the project budget. The position will provide both administrative and, if necessary, front-line development support for the Office of External Affairs. The position reports to the Deputy Director for External Affairs and works closely with the Associate Director for External Affairs as well as the Director of Individual Giving.  The incumbent will be skilled in fundraising and programmatic event planning and the position will require interaction with high-profile individuals.  This is a five-year, grant-funded position. 

Duties Include: 

  • Planning and execution of annual program event in the form of lecture, symposia, panel discussion or a combination thereof. Planning of additional events if needed/as program develops. 
  • Development and maintenance of website related to program event and ongoing collecting and exhibition initiatives.
  • Identifying external partners and maintaining a schedule of regular conference calls and/or meetings with those partners.
  • Strategic development of invitation lists, program content, event follow-up and evaluation process. 
  • Providing administrative support to curator(s) working on collecting initiative and exhibition
  • Completing reporting requirements for the grant
  • Managing the project budget
  • Providing front-line development and administrative support to the Office of External Affairs. 
  • Writing briefings, talking points, remarks and follow-up correspondence for Museum leadership. 
  • Maintaining a comprehensive and detailed knowledge of the Smithsonian’s infrastructure, policies, and procedures.

Minimum Qualifications:

  • Bachelors’ degree is required. 
  • Three to five years of relevant experience in fundraising, meeting and event planning. 
  • Excellent oral and written communication skills as well as the ability to interact with high-profile individuals. 
  • Strong organizational skills and the ability to manage multiple priorities simultaneously.
  • Some travel will be required.  Willingness to work evenings and weekends as required. 

The Smithsonian Institution is a unique complex of 19 museums and galleries, the National Zoological Park, and nine research centers. The Smithsonian is a national and world treasure and is dedicated to its founding mission, “the increase and diffusion of knowledge.”  Its exhibitions, programs, collections, and outreach touch the lives of millions of Americans every year, as well as many who visit us from abroad. 

DOWNLOAD THE DESCRIPTION

The Smithsonian Institution offers a competitive salary and a comprehensive package of benefits. Interested candidates should submit their resumes and a cover letter to oastaffing@si.edu by December 26, 2014.

The Smithsonian Institution is an equal opportunity, affirmative action employer.  Candidates of all backgrounds are encouraged to apply.

Advancement Associate / Grade: IS-9 / Location: DC / Open to All

Come join a team of dedicated staff at an exceptional time in Smithsonian history, as the Institution implements a new comprehensive strategic plan, expands the programming, educational, and scholarly activity of its museums and research centers, and undertakes its very first Institution-wide fundraising campaign. 

In planning for the campaign, the Smithsonian is building a model fundraising organization, one that will meet the growing needs of this unique organization and offer excellent professional opportunities.  This new position offers exciting opportunities for the successful candidate to make a significant impact on the future of the Smithsonian.  There is no better time to join this amazing Institution.

The Advancement Associate works in the Office of Advancement for the Smithsonian Institution and provides technical and administrative support to the Director of Institutional Relations and to the team of corporate and foundation frontline fundraisers. This position will support advancement functions associated with corporations and foundations, including collecting project information and drafting donor correspondence, arranging behind-the-scenes tours, and other donor related services, while providing a full range of general administrative duties.

Qualified candidates will successfully demonstrate strong communications skills, an ability to successfully manage multiple deadlines, superior organization skills, and a thirst for learning.  Experience in a large, complex non-profit organization and/or development department preferred.

The Office of Advancement oversees and guides the fundraising efforts of the entire Smithsonian and is home to the central development organization for the Institution.  In addition to raising significant support for a variety of Smithsonian initiatives, the Office of Advancement provides support services to advancement offices across the Institution.  The office engages with staff throughout the Smithsonian in accomplishing their goals.

The Smithsonian Institution is a unique complex of 19 museums and galleries, the National Zoological Park, and nine research centers.  The Smithsonian is a national and world treasure and is dedicated to its founding mission, “the increase and diffusion of knowledge.”  Its exhibitions, programs, collections, and outreach touch the lives of millions of Americans every year, as well as many who visit us from abroad.

DOWNLOAD THE DESCRIPTION

The Smithsonian Institution offers a competitive salary and a comprehensive package of benefits. Interested candidates should submit their resumes and a cover letter to oastaffing@si.edu by January 9, 2015.  

The Smithsonian Institution is an equal opportunity, affirmative action employer.  Candidates of all backgrounds are encouraged to apply.

Senior Production Support Specialist / Grade: IS-13 / Location: DC / Open to All

Come join a team of dedicated staff at an exceptional time in Smithsonian history, as the Institution implements a new comprehensive strategic plan, expands the programming, educational, and scholarly activity of its museums and research centers, and undertakes its very first Institution-wide fundraising campaign. 

In planning for the campaign, the Smithsonian is building a model fundraising organization, one that will meet the growing needs of this unique organization and offer excellent professional opportunities.  This position offers exciting opportunities for the successful candidate to make a significant impact on the future of the Smithsonian.  There is no better time to join this amazing Institution.

The Senior Production Support Specialist works in the Office of Advancement. This position meets emerging business needs that require new computer programs, delivers production support services for Friends of the Smithsonian and other membership and donor programs in accordance with the production schedule and fulfills ad hoc requests for information. This position writes:

  • Program design specifications
  • Program in PL/SQL, Cognos Report Studio and the Advance Configuration utility, using the Pan-Institutional Database for Advancement (PANDA) database and PANDAlytics data warehouse
  • Custom SQL for appeal, upgrade and other special campaigns
  • Structured test plans, and executes test plans
  • Technical documentation

In addition, the position runs production jobs, including data extracts, reports, and uploads, verifies output and record counts, ensures data accuracy and timely delivery of files. The position supervises the Production Support Assistant.

Qualified candidates will successfully demonstrate strong SQL, PL/SQL, Cognos and Microsoft Office skills, demonstrated application of the system development life cycle and quality assurance, an ability to manage multiple deadlines and completing priorities, superior organization skills, and a thirst for learning.  Experience with large, complex membership program is required. Experience with the Ellucian Advance data model is preferred.

The Office of Advancement oversees and guides the fundraising efforts of the entire Smithsonian and is home to the central advancement organization for the Institution. In addition to raising significant support for a variety of Smithsonian initiatives, the Office of Advancement provides support services to advancement offices across the Institution.  The office engages with staff throughout the Smithsonian in accomplishing their goals.

The Smithsonian Institution is a unique complex of 19 museums and galleries, the National Zoological Park, and nine research centers.  The Smithsonian is a national and world treasure and is dedicated to its founding mission, “the increase and diffusion of knowledge.”  Its exhibitions, programs, collections, and outreach touch the lives of millions of Americans every year, as well as many who visit us from abroad. 

DOWNLOAD THE DESCRIPTION

The Smithsonian Institution offers a competitive salary and a comprehensive package of benefits. Interested candidates should submit their resumes and a cover letter to oastaffing@si.edu by December 19, 2014.

The Smithsonian Institution is an equal opportunity, affirmative action employer.  Candidates of all backgrounds are encouraged to apply.