Career Opportunities

Join a team of fundraising professionals across the Institution working to chart the future of the Smithsonian.

Office of Advancement: Career Opportunities

Resumes are only accepted in applications for listed positions. Please send a cover letter and resume to oastaffing@si.edu. Specify the position title for which you are applying in the subject line.

Open Positions

Management Support Specialist, Office of Advancement / Grade: IS-9 / Location: Washington, DC / Open to All / Closing: September 7

Come join a team of dedicated staff at an exceptional time in Smithsonian history, as the Institution implements a comprehensive strategic plan, expands the programming, educational, and scholarly activity of its museums and research centers, and undertakes its very first Institution-wide fundraising campaign. 

The Smithsonian is building a model fundraising organization, one that will meet the growing needs of this unique organization and offer excellent professional opportunities. This position offers exciting opportunities for the successful candidate to make a significant impact on the future of the Smithsonian. There is no better time to join this amazing Institution.

The Smithsonian Office of Advancement seeks an experienced and creative candidate to fill a Management Support Specialist position in the Office of the Director of Advancement and Philanthropic Giving.  The position will play an important role in supporting multiple functions within a growing and dynamic organization.  The Management Support Specialist will handle scheduling, travel planning, procurement and reimbursement requests, database entry, spreadsheet creation, answering phones, filing, greeting visitors to the suite and providing operational support for the office. The incumbent will coordinate the intern program for the Office of Advancement.

Successful candidates will demonstrate strong organizational and communication skills, and the ability to productively support multiple priorities and needs. Candidates must have knowledge and demonstrated experience with current office technology including Microsoft Office Suite and Blackberry. A minimum of three years of related work, a passion for learning and exploration, and the desire to join a dynamic and growing operation should be demonstrated in your application.  Experience in complex higher education or a large cultural or environmental organization is preferred.  

The Office of Advancement oversees and guides the fundraising efforts of the entire Smithsonian and is home to the central advancement organization for the Institution.  In addition to raising significant support for a variety of Smithsonian initiatives, the Office of Advancement provides support services to advancement offices across the Institution.  The office engages with staff throughout the Smithsonian in accomplishing their goals.

The Smithsonian Institution is a unique complex of 19 museums and galleries, the National Zoological Park, and nine research centers.  The Smithsonian is a national and world treasure and is dedicated to its founding mission, “the increase and diffusion of knowledge.”  Its exhibitions, programs, collections, and outreach touch the lives of millions of Americans every year, as well as many who visit us from abroad. 

DOWNLOAD THE DESCRIPTION

The Smithsonian Institution offers a competitive salary and a comprehensive package of benefits.  This is not a Federal Position, but has similar requirements and benefits. Interested candidates should submit their resumes and a cover letter to oastaffing@si.edu by September 7, 2015.

The Smithsonian Institution is an equal opportunity, affirmative action employer.  Candidates of all backgrounds are encouraged to apply.

Advancement Associate, Office of Advancement / Grade: IS-9 / Location: Washington, DC / Open to All / Closing: September 9

Come join a team of dedicated staff at an exceptional time in Smithsonian history, as the Institution implements a new comprehensive strategic plan, expands the programming, educational, and scholarly activity of its museums and research centers, and undertakes its very first Institution-wide fundraising campaign. 

In planning for the campaign, the Smithsonian is building a model fundraising organization, one that will meet the growing needs of this unique organization and offer excellent professional opportunities. This position offers exciting opportunities for the successful candidate to make a significant impact on the future of the Smithsonian.  There is no better time to join this amazing Institution.

The Advancement Associate works in the Office of Advancement for the Smithsonian Institution and provides technical and administrative support to the Director of Institutional Relations and to the team of corporate and foundation frontline fundraisers. This position will support advancement functions associated with corporations and foundations, including collecting project information and drafting donor correspondence, arranging behind-the-scenes tours, and other donor related services, while providing a full range of general administrative duties.

Qualified candidates will successfully demonstrate strong communications skills, an ability to successfully manage multiple deadlines, superior organization skills, and a thirst for learning.  Experience in a large, complex non-profit organization and/or development department preferred.

The Office of Advancement oversees and guides the fundraising efforts of the entire Smithsonian and is home to the central development organization for the Institution.  In addition to raising significant support for a variety of Smithsonian initiatives, the Office of Advancement provides support services to advancement offices across the Institution.  The office engages with staff throughout the Smithsonian in accomplishing their goals.

The Smithsonian Institution is a unique complex of 19 museums and galleries, the National Zoological Park, and nine research centers.  The Smithsonian is a national and world treasure and is dedicated to its founding mission, “the increase and diffusion of knowledge.”  Its exhibitions, programs, collections, and outreach touch the lives of millions of Americans every year, as well as many who visit us from abroad. 

DOWNLOAD THE DESCRIPTION

The Smithsonian Institution offers a competitive salary and a comprehensive package of benefits. This is not a Federal Position, but has similar requirements and benefits. Interested candidates should submit their resumes and a cover letter to oastaffing@si.edu by September 9, 2015.  

The Smithsonian Institution is an equal opportunity, affirmative action employer.  Candidates of all backgrounds are encouraged to apply.

Advancement Specialist, Smithsonian Libraries / Grade: IS-11 / Location: Washington, DC / Open to All / Closing: September 22

Come join a team of dedicated staff at an exceptional time in Smithsonian history, as the Institution implements a new comprehensive strategic plan, expands the programming, educational, and scholarly activity of its museums and research centers, and undertakes its very first Institution-wide fundraising campaign. 

In planning for the campaign, the Smithsonian is building a model fundraising organization, one that will meet the growing needs of this unique organization and offer excellent professional opportunities.  This position offers exciting opportunities for the successful candidate to make a significant impact on the future of the Smithsonian.  There is no better time to join this amazing Institution.

The Advancement Specialist develops and implements strategies to maximize the Libraries’ annual giving and digital philanthropy programs; plans and executes both online and direct mail appeals. She/he develops and implements new digital outreach and engagement strategies to identify and solicit potential donors and expand the overall base of support; produces reports using data analytics and event registrations. The incumbent supports the activities of the Smithsonian Libraries Advisory Board. She/he serves as backup to ensure donations are processed and acknowledged in a timely manner and maintains accurate and timely records of gifts, donors, and prospects in the Pan-Institutional Advancement Database. Assignments are carried out in a team environment and utilize a variety of software programs and equipment.

Qualified candidates will successfully demonstrate strong communications skills, an ability to successfully manage multiple deadlines, superior organization skills, and a thirst for learning.  Experience in a large, complex non-profit organization preferred.

The Smithsonian Libraries is a system of 20 branch libraries and central support services that include a Book Conservation Laboratory and an Imaging Center. Branches are located in Smithsonian museums, research institutes and offices in Washington, D.C., New York City, Edgewater and Suitland, Maryland, and the Republic of Panama.

The Smithsonian Institution is a unique complex of 19 museums and galleries, the National Zoological Park, and nine research centers.  The Smithsonian is a national and world treasure and is dedicated to its founding mission, “the increase and diffusion of knowledge.”  Its exhibitions, programs, collections, and outreach touch the lives of millions of Americans every year, as well as many who visit us from abroad. 

DOWNLOAD THE DESCRIPTION

The Smithsonian Institution offers a competitive salary and a comprehensive package of benefits. This is not a Federal Position, but has similar requirements and benefits. Interested candidates should submit their resumes and a cover letter to oastaffing@si.edu by September 22, 2015.

The Smithsonian Institution is an equal opportunity, affirmative action employer.  Candidates of all backgrounds are encouraged to apply.

Membership Systems Manager, Office of Advancement / Grade: IS-13/14 / Location: Washington, DC / Open to All / Closing: September 25

Come join a team of dedicated staff at an exceptional time in Smithsonian history, as the Institution implements a new comprehensive strategic plan, expands the programming, educational, and scholarly activity of its museums and research centers, and undertakes its very first Institution-wide fundraising campaign. 

In planning for the campaign, the Smithsonian is building a model fundraising organization, one that will meet the growing needs of this unique organization and offer excellent professional opportunities.  This position offers exciting opportunities for the successful candidate to make a significant impact on the future of the Smithsonian.  There is no better time to join this amazing Institution.

The Membership Systems Manager leads all aspects of system support for 4 membership programs with 190,000 members and over $20 million in annual revenue, including supervision of the programing and production support team, providing technical and business process leadership to membership staff, and maximizing the utility of the advancement systems to the membership community.  The Membership Systems Manager uses advanced business analysis concepts and a comprehensive knowledge of membership fundraising management principles to resolve highly complex operational issues and meet the philanthropic objectives of the Smithsonian.  The incumbent is responsible for:

  • Leading cross-functional teams to create applications that support complex membership and systems issues. 
  • Supporting membership programs in the use of the Smithsonian membership platform and partnering with program managers in recommending of best practices in marketing, segmentation, reporting and operations.
  • Managing delivery of membership reports, data extracts and interfaces to the production schedule.
  • Applying technical and membership expertise and business analysis concepts to identify, evaluate, define, develop, and enhance complex systems and procedures through research and an understanding of applicable business systems and industry requirements. 
  • Leading the development of functional and technical specifications. 
  • Designing and developing reports and related analytics to support operations and programmatic data needs. 
  • Planning and executing testing associated with systems and data support. 

This work is completed using systems development life cycle methodology.

Qualified candidates will have experience in fundraising and membership, including: membership, fulfillment, individual giving, online giving and annual giving; membership databases, data management and reporting; direct marketing techniques used in acquisition, renewal and appeals and combine this functional experience with technical skills. Technical skills required are: knowledge of specific technologies used to support the membership function: demonstrated application of the system development life cycle and quality assurance, knowledge of SQL, relational database structure and complex membership databases. Successful candidates will have strong interpersonal and communications skills necessary to work with technical and nontechnical staff, experience leading work groups, critical thinking, data analysis and design skills, attention to detail, strong Microsoft Office skills, an ability to manage multiple deadlines and completing priorities, superior organization skills, and a thirst for learning. Experience in using a fundraising database and six years of applicable job experience is required. Ellucian Advance is the database used for Advancement at the Smithsonian.

The Office of Advancement oversees and guides the fundraising efforts of the entire Smithsonian and is home to the central advancement organization for the Institution. In addition to raising significant support for a variety of Smithsonian initiatives, the Office of Advancement provides support services to advancement offices across the Institution.  The office engages with staff throughout the Smithsonian in accomplishing their goals.

The Smithsonian Institution is a unique complex of 19 museums and galleries, the National Zoological Park, and nine research centers.  The Smithsonian is a national and world treasure and is dedicated to its founding mission, “the increase and diffusion of knowledge.”  Its exhibitions, programs, collections, and outreach touch the lives of millions of Americans every year, as well as many who visit us from abroad. 

DOWNLOAD THE DESCRIPTION

The Smithsonian Institution offers a competitive salary and a comprehensive package of benefits. Interested candidates should submit their resumes and a cover letter to oastaffing@si.edu by September 25, 2015.

The Smithsonian Institution is an equal opportunity, affirmative action employer.  Candidates of all backgrounds are encouraged to apply.

Advancement Specialist, National Postal Museum / Grade: IS-12 / Location: Washington, DC / Open to All / Closing: September 25

Come join a team of dedicated staff at an exceptional time in Smithsonian history, as the Institution implements a comprehensive strategic plan, expands programming, educational, and scholarly activity of its museums and research centers, and completes its very first Institution-wide fundraising campaign. 

In planning for the campaign, the Smithsonian built a model fundraising organization, one that has met the growing needs of this unique organization and offer excellent professional opportunities.  This position offers exciting opportunities for the successful candidate to make a significant impact on the future of the Smithsonian.  There is no better time to join this amazing Institution.

The Smithsonian’s National Postal Museum (NPM) seeks qualified candidates to fill an Advancement Specialist position in the External Affairs department.  The Advancement Specialist develops and implements strategies to maximize the National Postal Museum’s annual giving program; plans and executes both online and direct mail appeals. She/he develops and implements strategies to identify and solicit potential donors and expand the overall base of support; produces reports using data analytics and event registrations. The incumbent supports the activities of NPM’s Museum of Advisory Council, NPM’s Council of Philatelist, and NPM’s Coordinating Committee. She/he provides oversight to ensure donations are processed and acknowledged in a timely manner and maintains accurate and timely records of gifts, donors, and prospects in the Pan-Institutional Advancement Database. Assignments are carried out in a team environment and utilize a variety of software programs and equipment.

Qualified candidates will successfully demonstrate strong communications skills, an ability to successfully manage multiple deadlines, superior organization skills, and a thirst for learning.  Experience in a large, complex non-profit organization preferred.

The National Postal Museum houses and displays the national philatelic and postal history collection, the largest and most comprehensive of its kind in the world.  The museum serves as the nation’s premier center for philatelic and postal scholarship and shares its collections with the public through exhibitions, public programs, publications, as well as outreach activities designed for visitors of all ages.

The Smithsonian Institution is a unique complex of 19 museums and galleries, the National Zoological Park, and nine research centers.  The Smithsonian is a national and world treasure and is dedicated to its founding mission, “the increase and diffusion of knowledge.”  Its exhibitions, programs, collections, and outreach touch the lives of millions of Americans every year, as well as many who visit us from abroad. 

DOWNLOAD THE DESCRIPTION

The Smithsonian Institution offers a competitive salary and a comprehensive package of benefits. This is not a Federal Position, but has similar requirements and benefits. Interested candidates should submit their resumes and a cover letter to oastaffing@si.edu by September 25, 2015.

The Smithsonian Institution is an equal opportunity, affirmative action employer.  Candidates of all backgrounds are encouraged to apply.